Privacy Policy

Ukraine Volya Foundation

Effective Date: 06.16.2022

Ukraine Volya Foundation ("UVF," "we," "our," or "us") is committed to protecting the privacy and personal information of our supporters, program participants, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Information We Collect

We may collect personal information when individuals interact with our website, programs, or communications.

This may include:

• Name

• Email address

• Mailing address

• Phone number

• Donation information

• Communication preferences

• Information submitted through contact forms

• Information voluntarily provided by parents, guardians, or program participants

We may also collect limited technical information automatically when users visit our website, such as:

• IP address

• Browser type

• Device information

• Website usage data through cookies

2. How We Use Information

We use personal information to:

• Communicate with subscribers and supporters

• Send newsletters and organizational updates

• Process donations and provide receipts

• Respond to inquiries

• Improve website functionality

• Manage volunteer and program communications

• Support operational and safeguarding requirements

We do not sell or rent personal information to third parties.

3. Children's Data and Safeguarding

Ukraine Volya Foundation works directly with children as part of its programs. We recognize the importance of protecting children's privacy and dignity.

We collect and use children's information only where:

• Parental or legal guardian consent has been obtained

• The information is necessary for program participation

• The use of data supports safeguarding and program delivery

Photographs, videos, and stories involving children are collected and used only with documented parental or guardian consent.

We take precautions to:

• Protect children's identities where appropriate

• Avoid unnecessary disclosure of identifying details

• Use images respectfully and in alignment with safeguarding standards

4. Storage and Protection of Information

Personal data, including photographs and videos, may be stored securely using password-protected systems and secure cloud-based storage platforms.

We implement reasonable technical and organizational safeguards to protect information from unauthorized access, misuse, or loss.

Access to personal information is limited to authorized personnel who require access for legitimate organizational purposes.

5. Sharing of Information

We may share information only when necessary to:

• Process donations through secure third-party platforms

• Comply with legal obligations

• Protect the safety and well-being of children

• Support program delivery through trusted partners

Any third-party service providers are expected to maintain appropriate confidentiality and data protection standards.

6. Website Cookies

Our website, hosted on Squarespace, uses cookies and similar technologies to improve user experience and analyze website traffic.

Cookies help us:

• Understand how visitors use our website

• Improve website performance

• Enhance user experience

Users may adjust browser settings to refuse cookies if desired.

7. Email Communications

Individuals who subscribe to our mailing list may receive newsletters, program updates, and organizational announcements.

Recipients may unsubscribe at any time by:

• Clicking the unsubscribe link in emails

• Contacting us directly

8. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill operational requirements

• Maintain records

• Meet legal and safeguarding obligations

Information is securely deleted or archived when no longer required.

9. Your Rights

Individuals may request to:

• Access their personal data

• Correct inaccurate information

• Request removal of their personal information where appropriate

Requests may be submitted using the contact details below.

10. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements or organizational practices.

The updated version will be posted on this page with the revised effective date.

12. Contact Information

If you have questions about this Privacy Policy or wish to make a request regarding your personal information, please contact:

Ukraine Volya Foundation
Email: info@ukrainevolya.org
Website: www.ukrainevolya.org